Elections

Meet the Candidate Night

There is a meet the candidate night scheduled for September 28, 2022 starting at 7:00 p.m. located at the United Church, 1469 Chiswick Line. Resident Steve Boyle will be the MC for the night and will allow for each candidate to give an introduction with a maximum of 5 minutes each. Then there will be opportunity for residents to ask questions to the candidates. 

Voter’s List

The Voter’s List is available at the Township office for candidates to pick up. Changes to the voters list that the Clerk has made are available to now pick up as well.

You must sign the Candidate Declaration – Proper Use of the Voters List form and sign the pick-up sheet.

Mail in Voting

As you are aware this year the elections, for the first time, are being conducted using Mail in Voting. See the Mail in Voting tab for more information on clerk procedures and the By-law passed to allow for alternative voting method.

The Vote By Mail Kits are being mailed out to all electors on the voting list, on September 26^th and 27^th. Returning the Ballot can be done the three following ways:

• Return by Mail. The final date to mail back the Yellow Return Voting Envelope is October 13, 2022.
• Deposit the return voting envelope at the Ballot Return Station at the Office of the Township of Chisholm (2847 Chiswick Line). The Ballot Return Station will be available during office hours (9:00 a.m. to 4:30 p.m.) from October 17, 2022 to October24, 2022 (Until 8:00 p.m. on Voting Day).
• Deposit the return voting envelope in the secure drop box (after hours) located to the left of the Township of Chisholm Office door (2847 Chiswick Line) Starting October 17 and ending October 24^th at 8:00 p.m.

Processing Yellow Return Envelopes and Counting of the ballots

The Clerk has scheduled October 20^th at 3:00 p.m. for an opening of yellow return envelopes that have been collected up to that date.

For the scheduled opening the clerk shall have a minimum of two election officials to perform the opening and shall allow all Candidates or appointed Scrutineers to be present. The clerk, if she feels the opening is not necessary, may cancel the scheduled opening and shall give 24 hours’ notice to all candidates.

Counting of ballots will be done starting at 6:00 p.m. on October 24, 2022.  The Counting station will be held at the Township Office and will commence at 6:00 p.m. Candidates and Scrutineers shall be provided with an area near the Counting Station for observation. They are permitted to examine but not touch ballots. Should they not follow the rules, they shall be required to leave the facilities. No Campaign material is allowed within the Counting Centre.

The Township of Chisholm 2022 Municipal Elections will be done by Mail in Voting

Council passed By-law 2022-12 at the regular Council Meeting, February 22, 2022, to authorize Mail in Voting for the 2022 Municipal Election.
To view the by-law, click the link here --> By-law 2022-12 

Vote by Mail kits will be mailed out late September to ALL eligible voters on the Voters List. 

Voters then have the option of following the instructions in the Voters Kit and then placing it in the mail, OR drop off the filled out ballot into the Drop off Box at the Municipal Office, 2847 Chiswick Line, as per the date and times as stated in the kits. 

The Voter list is now available at the Municipal Office for viewing, and adding an elector. 

Municipal Election Procedures - 2022 (June 1, 2022)

Municipal Election Procedures - 2022 (updated October 12, 2022)

Municipal Election Procedures - 2022 (updated October 18, 2022)

Candidate Qualifications

A person is qualified to be elected or hold office, who, as of the day he or she files his or her nomination is:

• Entitled to be an elector under MEA, s.17
  • Is a Canadian citizen;
  • Is at least 18 years of age;
  • Resides in the local municipality, or is the owner or tenant of land in the local municipality, or the spouse of such a person; and
  • Is not prohibited from voting as noted or otherwise, by law.
• Not disqualified for violation of financial requirements or violations of requirements for filing financial information.
• Not disqualified by any Act from holding such office.
• Not disqualified under the provisions as outlined in MEA s.90(2) and 91(1).

Candidate Disqualifications

The following persons are disqualified:

• Except in accordance with MEA, s.30 (Leave of Absence), an employee of the municipality or a person who is not an employee of the municipality, but who is the Clerk, Treasurer, Integrity Commissioner, Auditor General, Ombudsman or registrar referred to in s.223.11 of the Municipal Act or an investigator referred to in s.239.2(1) of the municipality or a person who is not an employee of the municipality, but who holds any administrative position of the municipality.
  
  
  • A judge of any court.
  • A Senator, a Member of Parliament, a Member of Provincial Parliament.
  •  A person who is serving a sentence of imprisonment in a penal or correctional institution, including a sentence being served in the evening or on weekends (this does not include a person serving a sentence at home).
  • A corporation.
  • A person acting as executor or trustee or in any other representative capacity.
  • A person who was convicted of the corrupt practices described in MEA, s.90(3) if Voting Day in the current election is less than 5 years after Voting Day in the election in respect of which he or she was convicted.
  • A person disqualified for violations of financial requirements or violations of requirements for filing financial information.

2022 MUNICIPAL ELECTION - Job Posting

 DEPUTY RETURNING OFFICERS AND ELECTION OFFICIALS

Applications must be accompanied by a covering letter outlining your experience and qualifications.

Application Forms and job descriptions for the above positions may be obtained from the Clerk’s Office, 2847 Chiswick Line, and are available below.

Applications will be accepted on or before 4:30 p.m. on Friday, September 16th, 2022 by:

Jennistine Leblond, CAO Clerk-Treasurer

2847 Chiswick Line

Powassan, ON   P0H 1Z0

We wish to thank all applicants for their interest.  Only those applicants selected will be contacted.

Information provided is collected under the Municipal Freedom of Information & Protection of Personal Privacy Act.

Election Official Application

Job Description - DRO

Job Description - Election Official

2022 Municipal Elections

Nomination Forms can be found in the Package below, or you can pick up a package at the Township office, 2847 Chiswick Line, Powassan, ON P0H 1Z0

Candidate Package - Councillor

Candidate Package - Mayor

By- Law 2022-23 - Compliance Audit Committee

By-Law 2022-24 - Delegation of Authority

Nomination Form

Application to Amend the Voter's List

Candidates' Guide

Voters' Guide

Guide for Third Party Advertisers

Third Party Advertisment Registration

Appointment of Scrutineer by Candidate

Financial Statement - Auditor's Report 

• Township of Chisholm Accessibility Plan
• Municipal Act
• Municipal Elections Act
• Municipal Conflict of Interest Act
• Ministry of Municipal Affairs Election Resources
• Association of Municipalities of Ontario (AMO) - Ontario Municipal Elections
• Municipal Property Assessment Corporation (MPAC)
• Education Act
• Canadian Charter of Rights and Freedoms, Section 23

Nomination Procedure 2018

Nomination Period: May 1, 2018 - July 27, 2018

Nomination Day: July 27, 2018

Nominations can be filed during Township office hours (9:00 a.m. and 4:30 p.m.) from May 1, 2018 to July 26, 2018.

Nominations can be filed on Nomination Day (July 27, 2018) between 9:00 a.m. and 2:00 p.m.

Filing of Nomination 2018

A person can only become a candidate during the Nomination Period. The Nomination Period starts on Tuesday May 1, 2018 and ends on Friday July 27, 2018 at 2:00 p.m.   Nomination papers will not be accepted after the deadline.

Nomination papers must be signed by the candidate and filed in person or by an agent (no fax or email).

Nominations must be filed at the Municipal Office during the period:

• Tuesday May 1, 2018 through to Thursday July 26, 2018, Monday to Friday (statutory holidays excepted) between 9:00 a.m. and 4:30 p.m.

•  Friday July 27, 2018 (Nomination Day) between 9:00 a.m. and 2:00 p.m. On Nomination Day, candidates must make their presence known to the Clerk prior to 2:00 p.m.

Nomination papers will not be accepted after the deadline.

Nominations may be made by completing and filing in the office of the Clerk, nominations on the prescribed form and accompanied by the Declaration of Qualification, acceptable identification (must be valid and contain the candidate's name, qualifying address and signature), the prescribed nomination filing fee ($200 for the Office of Mayor, $100 for all other offices), and such other documentation as required for the filing process.  The filing fee is payable by cash, certified cheque, bank draft or money order payable to the Township of Chisholm.

If a greater number of candidates are certified than are required to fill the said office, there will be an election.  If the number of nominations for an office is less than the number of candidates to be elected an additional Notice of Nomination will be advertised on the website only and additional nominations may be filed between 9:00 a.m. and 2:00 p.m. on the Wednesday following Nomination Day (August 1, 2018).

Filing Fee 2018

The filing fee must accompany the nomination. The prescribed nomination fee is $200 for the head of council and $100 for all other offices. The filing fee must accompany the nomination. The prescribed nomination fee is $200 for the head of council and $100 for all other offices. The filing fee is payable by cash or debit.

A candidate is entitled to receive a refund of the nomination filing fee if he or she files the documents under s.88.25(1) - the financial statements and auditors report, on or before 2:00 p.m. on the filing date. In the case of the 2018 regular election, the filing date is March 29, 2019 for the reporting period ending December 31, 2018.

Withdrawal of Nomination 2018

If a candidate wishes to withdraw completely, the candidate must file a written withdrawal of their candidacy, by no later than 2:00 p.m. on July 27, 2018 (Nomination Day) in the Clerk's Office.

Any withdrawals sent by mail, email or fax are not permitted, as it must be filed in the Clerk's Office.

Examination of Nominations 2018

Prior to 4:00 p.m. on the Monday following Nomination Day - July 30, 2018, the Clerk shall examine each nomination filed and if satisfied the person is qualified to be nominated and that the nomination complies with the Act, the Clerk shall certify as such on the nomination filed. If not satisfied, the Clerk shall reject the nomination and as soon as possible, give notice to the person who sought to be nominated and all other candidates for that office.

The Clerk's decision to clarify or reject a nomination is final. Under the MEA, the Clerk is required to reject or certify nominations of candidates. A Clerk may wish to consider the following criteria in his or her decision to reject or clarify individual nominations:

• Candidate has refused or declined to provide proof of identification suitable to the Clerk;
• Candidate does not satisfy the requirements set out in MEA, s.29(1) (eligibility requirements);
• The nomination form is incomplete;
• The prescribed filing fee has not been paid; and
• The necessary financial disclosure was not filed for the previous election or any by-election in which the individual may have been a candidate.